Call & Text Flow
This flowchart shows how First Hello AI handles incoming calls and text messages
to provide seamless customer service for your business.
graph TD
%% Text Flow
A["📱 Client texts Main Phone Number"] --> B("🤖 AI Should Respond to This Contact?")
B -->|" ✅ Yes "| C["⏱️ Pause ~60s"]
C --> D["🤖 AI continues conversation with custom info & links"]
D --> E["📧 Email notification to business owner"]
E --> TC1["✅ Interaction Complete"]
B -->|" ❌ No "| F["📧 Email notification to business owner"]
F --> G["🖱️ Click dashboard link"]
G --> H["⌨️ Type response to client"]
H --> TC2["✅ Interaction Complete"]
%% Call Flow
I["📞 Client calls Main Phone Number"] --> J["📱 Forward to Staff Phone Numbers; Ring Simultaneously"]
J --> K("👤 Answered within 12s?")
K -->|" ✅ Yes "| CC1["✅ Interaction Complete"]
K -->|" ❌ No "| M["🔴 Record Voicemail"]
M --> Q["📝 Transcribe call"]
Q --> R["📧 Email notification to business owner"]
R --> S["🤖 AI sends followup text with custom info & links"]
S --> CC2["✅ Interaction Complete"]
%% Styling
classDef entryPoint fill:#f5f5f5,stroke:#666,stroke-width:2px
classDef automated fill:#e8f5e8,stroke:#388e3c,stroke-width:2px
classDef decision fill:#fff3e0,stroke:#f57c00,stroke-width:2px
classDef email fill:#fff8e1,stroke:#fbc02d,stroke-width:2px
classDef manual fill:#e3f2fd,stroke:#1976d2,stroke-width:2px
classDef complete fill:#f3e5f5,stroke:#7b1fa2,stroke-width:2px
class A,I entryPoint
class C,D,J,M,Q,S automated
class B,K decision
class E,F,R email
class G,H manual
class TC1,TC2,CC1,CC2 complete
Outbound Call Flow
This flowchart shows how First Hello AI handles outbound calls initiated by your business.
graph TD
%% Outbound Call Flow
O["📞 Staff member dials Main Phone Number from personal phone"] --> P("🔍 System recognizes staff number?")
P -->|" ✅ Yes "| Q["🔧 Special mode enabled"]
P -->|" ❌ No "| NF["📞 Follows normal inbound call flow"]
Q --> R["⌨️ Staff types *9 code"]
R --> S["⌨️ Staff types target number (e.g., 123-555-1234)"]
S --> T["📱 System calls target number using Main Phone as Caller ID"]
T --> U("👤 Target client answers?")
U -->|" ✅ Yes "| V["🔗 Call connected to staff"]
U -->|" ❌ No "| W["🔴 Goes to client's voicemail"]
V --> OC1["✅ Interaction Complete"]
W --> OC2["✅ Interaction Complete"]
%% Styling
classDef entryPoint fill:#f5f5f5,stroke:#666,stroke-width:2px
classDef automated fill:#e8f5e8,stroke:#388e3c,stroke-width:2px
classDef decision fill:#fff3e0,stroke:#f57c00,stroke-width:2px
classDef email fill:#fff8e1,stroke:#fbc02d,stroke-width:2px
classDef manual fill:#e3f2fd,stroke:#1976d2,stroke-width:2px
classDef complete fill:#f3e5f5,stroke:#7b1fa2,stroke-width:2px
class O entryPoint
class Q,T,V,W automated
class P,U decision
class R,S manual
class NF email
class OC1,OC2 complete
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